Setlist gives you several ways to stay on top of your band's schedule. Whether you prefer managing everything in the app, through your email, or synced to your personal calendar, there's (hopefully!) an option that fits your workflow. Prefer something else? Let me know!
The simplest way to manage events is directly in Setlist. When a bandmate creates a gig, rehearsal, or other event, you'll receive an in-app notification on your Messages page. Open the event to see all the details and who else has responded.
To RSVP, use the Yes, No, or Maybe toggle buttons on the event detail page. Your response is visible to the rest of the band immediately, and you can change your RSVP at any time by clicking a different button.
The Calendar view shows all your band's events in month format with a list of upcoming events also displayed. Any unavailability blocks are also displayed so the band can see when you're free when planning ahead.
A full, searchable events list is also available on the Events page which shows all events, past and future - useful for adding comments and reviewing on how a Gig went!
By default, you'll receive an email whenever an event is created, updated, or cancelled. These emails include a standard calendar invite (.ics file) as an attachment. Most email clients will display the invite directly in the email with Accept, Decline, and Maybe buttons (or similar). When you respond:
If the event is later updated (e.g. the time or venue changes), you'll receive another email with an updated invite and your calendar will update automatically. If the event is cancelled, your calendar should also remove the entry.
This is the easiest way to keep your personal calendar in sync with band events as it happens automatically just by responding to the email. You can manage these preferences on your Preferences page:
On any event's detail page, inside the Date & Times card, you'll find two buttons:
.ics file that works with Apple Calendar, Outlook and many other calendar apps that support the format. Double-click the downloaded file (or open it on mobile devices) to add it to your calendar.These buttons are useful if you missed the email invite, or simply prefer to add events one at a time.
For the full picture, you can subscribe to your band's calendar feed. This adds all of your band's events to your personal calendar as a read-only view that updates automatically.
A band admin can generate the subscription link from the Calendar page using the share button. Once generated, the link is visible to all band members on the Calendar page. Copy the URL and add it to your calendar app (see below).
Apple devices support calendar subscriptions natively and seem to refresh frequently.
On iPhone, you'll find this under Settings > Apps > Calendar > Calendar Accounts > Add Account > Other > Add Subscribed Calendar.
Google Calendar supports subscriptions, but the setup must be done from the web app first, and it will then sync to your Android devices (there appears to be no way to add it directly on the phone).
Most calendar apps support subscribing to an .ics URL. Look for an option like "Subscribe to calendar", "Add calendar from URL", or "Add internet calendar" or something like that in your app's settings.
You don't have to choose just one, they work together!
As with the rest of the site, if this doesn't quite work for your use-case, let me know and I'll see what I can do!